Washington state construction manual

These costs do not benefit the utilities and may not benefit other funds with restricted revenue sources. In most instances, these costs must be charged to the general fund. Cities, counties and other local governments are typically prohibited by the cost principles requirements located in Subpart E of 2 CFR — Uniform Guidance from allocating the costs of elected officials to federal awards.

Charges to the benefiting funds must not exceed the cost and level of service that each fund receives. Sound practices for fairly and equitably allocating overhead costs to benefiting funds. To achieve equity, the overhead allocation process must be well designed. By using leading practices for allocating overhead, local governments ensure they charge their utilities and other funds fairly. Such practices for allocating overhead among funds are discussed in our performance audit on Local Government Allocating Overhead Costs published November 28, Written overhead allocation plans document why and how an organization allocates overhead costs.

The sound practices identified by our performance audit for accurately and equitably allocating overhead costs are summarized in Exhibit 1. These practices and requirements apply to all overhead cost allocations, including those that are accomplished through the use of internal service funds. Maintain appropriate documentation to support what overhead costs were charged to each department and fund, the amount of the charge and how it was determined.

State law RCW Governments cannot demonstrate compliance with this law unless they maintain documentation that shows 1 the cost of each overhead cost center, 2 the level of service each provided to benefitting funds and departments and how it was determined, and 3 the amount charged to each fund and department.

Exhibit 2 Sound allocation factors to equitably allocate overhead costs across multiple funds and departments. Number of staff FTE , claims or loss history, square footage, property values insured, and risk factor. Disclaimer: The following are links to non-authoritative resources and are not prescribed as part of BARS Manual requirements. These requirements for GAAP local governments are as follows:. Most of these worksheets do not need to be submitted as part of the annual report, but they must be available for audit.

The requirement applies to all errors found prior or during an audit. Acceptable file should adhere to the prescribed record layout and should be an Excel file. It should include column headings. All columns must be formatted as text except the Actual Amount column which is numeric. More details are provided on the website. If the local government cannot provide the annual report in the electronic format mail the annual report to:.

This form is not required if you are submitting your annual report electronically. Use the column which is appropriate for your government type. If Schedule 17 is not applicable mark the spot NA not applicable. An unmarked spot in your government type column will indicate that a schedule is not attached due to lack of activities described in this schedule in reported year. These governments need to submit a Schedule 01 reporting cash balances at the beginning and end of the reporting year as well as any investment income received on those balances if applicable.

Note that by selecting this submission option, preparers of the annual reports are certifying that their government meets the definition of no activity as explained above. However, no financial activity reports do not require a formal Schedule 22 to be submitted. Exception - See additional information below. All other codes not listed above - Allowed in all governmental funds or internal service funds. Note X — Subsequent Events. New account for revenues for Medicaid payments related to an implementation of the Transformation Plans.

Expanded the title and the definition to include internet services as authorized by Chapter , Laws of Revised title and definition to clarify use of this account for pension and OPEB related revenues only. Removed these accounts since the loans are balance sheet transactions and their reporting on Schedule 01 was always optional. The account was divided between internal and external legal services. Within each category were created more separate accounts for different specific legal expenditures.

The change will allow governments to analyze and compare costs much more effectively. This also aligns accounting records with procedures auditors are required by professional standards to perform an audit on legal liabilities, so it will help make the audit process more efficient. This change was already announced in and was not required for the FY reports; however, the new accounts will be required for reporting. Object Codes. Object code 50 was removed and the definitions of object codes 30 and 40 adjusted to include the transactions which were previously reported using object Fund Types and Accounting Principles.

GASB Statement 84, Fiduciary Activities — the Statement is effective for reporting periods beginning after December 15, ; however we incorporated the required changes in this version of manual.

Also, updated was the discussion of enterprise [] funds. There are no new reporting requirements and the update expands the current prescription. Capital Assets Management.

The update incorporates the changes to RCW Capital Assets Accounting. Based on additional research we made the following changes to clarify different areas related to capital assets:. Removed requirement to capitalize interests during construction. Refunding Debt. Arbitrage Rebate. Contingencies and Litigations. A new section was added to discuss and clarify concepts related to accounting and reporting of contingencies and litigations. The section was updated to reflect the legislative changes in the amounts of collected surcharges.

This guidance was previously available outside the BARS manual and it is now incorporated into the manual allowing an easy access. Interfund Activities. GASB Statement 84, Fiduciary Activities — the statement is effective for reporting periods beginning after December 15, ; however we incorporated the required changes in this version of manual.

The following sections were updated: 4. These changes involved only a title change from the agency to custodial funds. The most significant change involves changes in financial reporting and these are incorporated into 4.

Statement of Cash Flows. Note 1 — Summary of Significant Accounting Policies. Note X — Capital Assets. Note X — Long-Term Debt. This Statement is applicable for reporting periods beginning after June 15, Note X — Tax Abatement.

Schedule Clarified that the governments should be reporting both short- and long-term liabilities on the Schedule. Also added new ID. Numbers for registered warrants and lines of credits. The Schedule 09, Schedule of Liabilities , includes a new validation check for net pension liabilities.

Governments will receive a red flag if they have pension related liabilities but do not report them on the Schedule 09 or if they are using the incorrect ID No. To add your own notes and bookmarks, Client Login or create an account. Include a vessel replacement surcharge fee RCW Not for use in the fiduciary funds. Select export type The Excel option provides a spreadsheet which you can format.

Select a reporting level Above and Prescribed option includes those accounts which are aggregates of detailed account codes and are not valid for reporting in addition to Prescribed accounts which are the valid BARS account codes. Prev Next. Accounting Principles and Internal Control. Back to top Laws and requirements applicable to cost allocations 3. See changes to this section.

Reporting Principles and Requirements. Filing instructions 4. Index of Sections Charts of Accounts 1. Budget Compliance 2.

Accounting Principles and Internal Control 3. Reporting Principles and Requirements 4. For Years:. See the Leases project page for more information.

Accounting County's External Investment Pool 3. Applicable to all counties. Capital Asset Accounting 3. No longer supported by GAAP. Pensions 3. Impact Fees 3. Updates, changes, and clarifications for reporting awards made throughout. Purchase Cards 3.

Links to city websites with representative street and road standards for cities of given size ranges are shown below. Some of these standards are part of overall development requirements, others are stand alone documents.

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